The Latest Tech, Computers and Gadgets

Archive for September, 2011

Whether you are shopping for accounting software to help budget your personal or business expenses, you may find that managing all of your files with a single program helps you to save time and know exactly where your money goes. If you are familiar with the accounting process, you already know how complicated ledgers, account statements, debits and credits can be. In an effort to simplify the accounting process, a number of manufacturers have created software specifically designed to help make your life a little easier.

Before deciding on any one particular accounting software program, keep the following tips in mind:

$Because many popular online software specialty stores allow for product feedback from customers, you will have the opportunity to read reviews that may help to make your decision easier based on the experiences by others who have already used the accounting software in question. Pay close attention to customer reviews when shopping for software.

$When you consider the purchase of any type of software, including that of accounting, you will want to make sure that it is compatible with your computer and that all PC requirements are met before purchasing the product. Many software programs require a specific type of processor, available memory, etc. In order for the software to function properly your computer will need to be able to handle all of the applications contained therein. By being familiar with your computer’s configuration, you will be able to make a better selection when it comes time to purchase your new accounting software.

$When shopping for accounting software, read about the program’s description and capabilities. You will need to make sure that you are either already familiar with the application or that you will be comfortable in learning how to use it. The reason is because many retailers will not accept software that is being returned if it has already been opened. So, before you buy, consider downloading a trial version or purchase an accounting software program that you are already familiar with.

$Purchase your accounting software from a company that has been in a business for awhile and one that has a good reputation. This will ensure prompt customer service, reliability, product assurance and a timely shipment. By purchasing software from a reliable and established business, you will also gain the peace of mind in knowing that the title is authentic and not an illegal copy. The most effective way of checking out a business’s reputation is through the Better Business Bureau.

$Learn about the company’s return, refund and/or exchange policy. Although most retailers will not refund the purchase if software has been opened, they may be willing to exchange it for the exact title if the program is defective or damaged.

Dictaphones or Digital Voice Recorders (DVRs) are ideal for recording voice memos, interviews, conferences, meetings and phone conversations. The term Dictaphone is a brand name that refers to the version that uses cassette tapes to record, as opposed to the newer Digital Voice Recorders (DVR) that the save the audio to memory.

Digital Voice Recorder (DVR)

• Use your USB port to save typing time by directly transferring audio files from your DVR to your computer

• With the DVR there is no need to rewind; when you finish recording you simply press the play button to playback immediately

• Each audio file you record to your DVR is automatically saved under a number with a time-and-date stamp

• The DVR usually has between 2 to 5 folders to separate audio for better organization

• Some DVR’s allow you to move messages between folders and split or delete messages

• You won’t cause a distraction during meetings or conferences changing tapes and you won’t miss anything important whilst doing so

• Some DVR’s come with software that automatically converts the voice file to text for easy transcription

• Newer DVR’s have expandable memory and come with external memory cards. Look out for this as it gives you more flexibility with recording time and makes it easier to download audio to your computer

• The DVR is normally powered by 1 or 2 AAA alkaline or rechargeable batteries

Cassette Tape/Dictaphone

• Choose between Mini, Micro or Standard; Mini cassettes (15min per side) hold half of the content of Standard and Micro (30mins per side)

• Cassette Tape Dictaphones can be played on any player that takes the respective size

• With digital you only have a limited amount of space to store recordings (if you have no external memory card) – whereas with a cassette tape Dictaphone you can simply exchange tapes if you run out of room

• Battery life is longer in a Dictaphone than a Digital Voice Recorder

• A Dictaphone is a cheaper alternative

• There is no digital storage on a Dictaphone cassette tape

• Reuse the cassettes – you can buy a machine that automatically erases micro and mini cassettes

• Many come with equipment specifically for recording phone conversations

Desktop or Portable Voice Recorder?

Desktop DVR’s or Dictaphones are generally cheaper and are ideal for recording phone conversations or are used in conjunction with transcription software. There are numerous models of portable Dictaphones varying in size and ability, but are all ideal if you are on the road or need a Dictaphone or DVR for times of inspiration.

Push Button or Thumb Slide Recorders?

Push Button Cassette Recorders usually have the ability to insert dictation but it can be very difficult to find the point you want. With the Thumb slide switch it is much easier to review and control with rewind review capability, rewind, insert, play and stop.

Which Mode?

There are three levels of recording quality and differing recording times. The longer the recording time the lower the quality.

High Quality (HQ) – 43 mins approx.
Short Play (SP) – 65 mins approx.
Long Play (LP) – 121 mins approx.

Advertisers usually display the longest recording time, so keep in mind that the Dictaphone or DVR will record at less than half of that on high quality. This is particularly important for DVR’s, as the higher quality mode uses much more memory and you don’t want to be halfway through a meeting or interview and find you are out of memory.

There are usually two levels of sensitivity available on a Dictaphone or DVR. LOW is the best for dictation, as the microphone tends to be uni-directional in this mode and will focus on your voice. HIGH sensitivity picks up sound in all directions along with unwanted background noise.

Dictaphones and Digital Voice Recorders: Other Features to Consider

• Voice Activate System (VAS) – Dictaphones or DVR’s with VAS will automatically record when they hear your voice (or other sound) without having to push any buttons. Great for when your hands are tied up.

• Alarm – to remind you when to record or a timer that you can set to automatically record between two times

• Tie clip microphone – for hands free recording

• Earphones – for play back when you do not want to disturb others

• Rechargeable batteries and a battery level indicator

• Microphones can either be built in or detachable. If you want your Dictaphone or DVR for a higher quality of recording such as music, then look for one with a microphone jack

• Speakers – most are built in but some models have detachable speakers that can be used for presentations.

• Digital storage – some come with more than others

• Hands free or foot control – keep your hands free for typing or playing an instrument

• Automatic backspace – automatically reverse the desired number of seconds for input or playback

Transcribers and Docking Stations

All digital transcription systems require you to use a foot pedal connected to your computer. This enables you to transcribe files from your Dictaphone or DVR from audio to text by listening and typing a few seconds at a time.

Docking stations make it very easy to download the files you have recorded to your computer. Some docking stations also recharge the batteries on your recorder, which is ideal if your Dictaphone is in high use.

10 Benefits Of Smarthphone Bluetooth Below, are 10 benefits and reasons to use Bluetooth technology.

1. Wireless As you probably already know, there are many benefits and advantages to using wireless devices. Along with improving safety as a result of eliminating wires you don’t need, wireless also offers you plenty of other advantages. When traveling with your laptop or other wireless devices, you’ll no longer have to worry about bringing connection cables.

2. Bluetooth is actually inexpensive The technology of Bluetooth is cheap for companies to implement, which results in lower costs for the company. These savings are then passed from the company on to you.

3. Bluetooth is automatic Bluetooth doesn’t have you set up a connection or push any buttons. When two or more devices enter a range of up to 30 feet of each other, they will automatically begin to communicate without you having to do anything.

4. Standardized protocol Bluetooth is standardized wireless, meaning that a high level of compatibility among devices is guaranteed. Bluetooth will connect devices to each other, even if they aren’t the same model.

5. Low interference Bluetooth devices almost always avoid interference from other wireless devices. Bluetooth uses a technique known as frequency hopping, and also low power wireless signals.

6. Low energy consumption As a result of Bluetooth using low power signals, the technology requires very little energy and will use less battery or electrical power as a result. This is an excellent benefit for mobile devices, as Bluetooth won’t drain the battery.

7. Sharing voice and data The standard for Bluetooth will allow compatible devices to share data and voice communications. This is great for mobile phones and headsets, as Bluetooth simplifies driving and talking on your cell phone.

8. Instant PAN (Personal Area Network) You can connect up to seven Bluetooth devices to each other within a range of up to 30 feet, forming a piconet or PAN. For a single room, you can also set up multiple piconets.

9. Upgradeable Upgradeable is the standard for Bluetooth. There are newer versions of Bluetooth in the works, which offer many new advantages and backward compatible with older versions.

10. The technology stays Bluetooth technology is a world wide, universal wireless standard. With it being as popular as it is, you can count on it being around for years to come. As more and more devices start to use Bluetooth technology, more manufacturers will be eager to make their products compatible. A chain reaction will occur, making Bluetooth the standard for cutting edge wireless.